Several areas may be booked for events, including the lecture halls and classrooms in Health Sciences Center (HSC) and the Atrium and Auditorium in the Medical and Research Translation (MART) building Level 5.
To schedule an event in one of these spaces, please complete the following steps:
- Book a reservation through 25Live, the university’s web-based event calendaring, scheduling, and publishing system.
- Email Classroom Technology and Support Solutions (hscclassrooms@stonybrook.edu) with any technology questions or requests.
- If your event has an expected attendance of at least 100 people, notify Dwayne Raye (dwayne.raye@stonybrook.edu) in Campus Security.
- If you are having food at your event:
- Consult the Environmental Health and Safety website on Food Safety and complete any necessary steps (e.g., food permits, public notifications). Note: some permits may be required two weeks prior to an event.
- Request cleaning services after the event:
- HSC event: Email Jerry Edwards (jerry.edwards@stonybrook.edu)
- MART/Pavilion Education Center event: Contact University Hospital Housekeeping at (631) 444-1455
The following policies are in place for all classes and events in the HSC and MART areas:
- All reservation requests must be made at least three (3) business days prior to the event date. Questions or issues about 25Live reservation requests may be emailed to hsoss_classrooms@stonybrook.edu. For a 25Live account, please complete the Employee New Account Form linked here.
- Event requests from student groups must be submitted by their faculty/staff sponsor.
- Reservation requests for the HSC Coller Computer Lab (computer classrooms 3-128, 139, and 149 in 25Live) are managed by the Division of Information Technology; email hscsinc@stonybrook.edu with any questions.
- Campus Security must be alerted for high profile events with an expected attendance of at least 100 people.
- Food is allowed in Lecture Halls 1 through 6, and in HSC classrooms designated “Food Permitted” in 25Live. Small receptions with catered hors d’oeuvres may be booked in the MART Atrium on Level 5 outside of the Auditorium via reservation through 25Live. Please maintain a six-foot distance from other people while eating. When ordering food for reservations in the lecture halls or classrooms, you must request custodial services to ensure a clean learning space for the next group. Food or drink are not permitted in the MART Auditorium or HSC classrooms not classified as “Food Permitted”.
