Fatigue Mitigation Transportation Reimbursement for Trainees
Stony Brook Medicine GME is pleased to offer reimbursement for transportation costs of fatigued residents to reach home safely after work. We encourage trainees to use a transportation service to get home instead of driving their vehicle if they are fatigued.
You may utilize any of the following services of your choice for the trip home UBER or LYFT. Complete the form below and submit the original receipts to the GME office within 5 days of the travel date, and we will reimburse the cost of the trip home (except for tips). Please view the FAQS and reimbursement instructions below for important details about the program.
Which transportation services are reimbursable?
Trainees may use the transportation service through the app-based services of Lyft and Uber.
When am I eligible to use the service?
Trainees may use the service ANY TIME they are feeling overly fatigued after work; NOT just after an overnight shift. Your safety comes first. Please do not get behind the wheel when you are overly fatigued!
Will I be reimbursed for my trip back to the training site?
Unfortunately we can only offer reimbursement home at this time. Please work with your Program Director & Chief resident(s) to arrange a ride back in.
May I use this transportation option when I am working at affiliated training sites?
Yes, this option is available for use from any training site to a verifiable home address. This includes Stony Brook University Hospital, Northport VAMC, Southampton, St. Charles, etc.
What areas of the travel reimbursement form do I need to fill out?
Please do not edit the prepopulated information. You need to fill out the Traveler Information section in its entirety, Transportation Expenses (Taxi/Subway/Ferry lines and cost), and please be sure to sign.
May I use the service to go sleep at the house of a friend/family member/significant other?
Sorry, no! The end location must be your verifiable home address.
I live really far from my training site. Can I still use the service?
Yes, absolutely. As long as the end destination is your verifiable home address, any trip from the training site to your home is fully reimbursable.
May I choose to ride in style (Uber black, Lyft plus, etc.)?
On your own dime! If you choose to use Uber, Lyft or a similar app-based service, make sure to select the basic service. Reimbursement will not be approved for luxury services.
Complete the Travel Voucher Form (please note the form requires an original signature)
Complete the Program Director Approval Form and have it signed by your PD.
Receipt -App-based services - submit your receipt containing the following information:
- Starting location
- Ending location
- Time and date
- Your name
- Total fare amount
Interoffice or submit the two forms and receipt to the GME office within 5 days of travel at zip 8430. The GME office will obtain the signatures for approval of the Travel Voucher Form from the DIO and CMO.
SAMPLE REIMBURSEMENT FORMS
We encourage your participation in one of the three GME committees below:
- Resident Forum: Members of this committee provide feedback about their programs to GMEC and fellow house staff members.
- Patient Safety Council: Members of this council are committed to ensuring quality improvement and patient safety.
- Wellness Committee: Members of this committee improve wellbeing throughout the residency programs. The committee is involved with setting up events and tracking resident wellbeing.
For more information about these committees, contact gme or your program coordinator directly.
Call rooms available on the second floor of the hospital. Departments that take call often have their own designated rooms. There is a shared resident lounge with computers, couches, refrigerator, microwave and tv available for use by residents and fellows. If you need assistance with access to these rooms, please email firstname.lastname@example.org or call 631-638-2698.