Forms and Requirements to Participate in Observing/Shadowing

The Renaissance School of Medicine (RSOM) welcomes observers who shadow our expert faculty at Stony Brook Medicine. Observers include physicians, dentists, residents, fellows, and selected high school or college students who are accepted as visitors by an academic program or department within the RSOM. As observers, they have no patient care role at Stony Brook University Hospital (SBUH) or at any of the Stony Brook Medicine (SBM) clinical sites. They are the guests of the respective SBM Clinical Chief or Chair, and they are under the supervision of an SBM attending physician at all times. Please review and complete the following steps below which are required before observing or shadowing within SBM clinical departments.

Brief Observers: The RSOM defines a “Brief Observer” as an observer with a restricted time allotment of two (2) workdays or less. Brief Observers include, but are not limited to, prospective faculty or residency/fellowship candidates (medical/graduate students); clinical experts who provide mentoring or training to SBUH faculty and/or staff members in the clinical setting; and visiting physicians and/or advanced practitioners receiving training from SBUH faculty. (Please note: If you are a Brief Observer, completing the Observer Health History Form is not required.)

The following is the procedure for those who want to observe or shadow in any of the clinical departments at Stony Brook Medicine. Please review and complete all steps as required:

1. Obtain email approval from the designee from the clinical department including duration of the experience.
2. You and your healthcare provider complete the Pre-Placement Physical Form.
3. Complete both the Hospital Observer Agreement Form and the Observer Form.
4. Review the HIPPA Training presentation and complete the HIPPA Declaration.
5. Review the Infection Control Training presentation and complete the Infection Control Training Declaration.
6. Review the Campus Security presentation and the Compliance Training presentation.
7. Complete the Admission to the Operating Room Form. (Only required if observing in the Operating Room.)
8. Submit completed forms and signed training declarations to the clinical department designee. After processing they will provide you with documentation allowing for an Identification Badge to be issued.
9. Obtain an ID badge from the ID Office on Level 3 of the Health Sciences Center. The badge will be labeled “Observer.”

Questions?

Please contact your sponsored clinical department at Stony Brook Medicine for any questions or concerns relating to shadowing in your desired clinical specialty. Your sponsored clinical department will process all required paperwork, ID badge, parking, etc.