Adjustment of the image file may be necessary. On my mac, i use Preview.app, PC's probably have apps to crop, modify brightness and contrast, change size.
Crop the image to remove background so that people in the image are more prominent
Adjust brightness and contrast if needed
Adjust size. Most images are 72dpi. Image width of 1000 px is usually sufficient.
Import image to server by editing ANY webpage (most likely the page you want to insert image on, but it can be any page), scroll down to images section and "add a new file".
Select image file from your computer.
You must provide an "alternative text" when uploading a new image. It allows you to give a description of the image to someone whose browser cannot show the image. If you don't provide this, you will be reminded when you try to save page.
Image is saved automatically.
I avoid using the "Insert" button. This will place the code for the image wherever the cursor happens to be.
Right click on the image file name to copy image address and then paste into img tag
<img src="https://renaissance.stonybrookmedicine.edu/sites/default/files/span.jpg" alt="alternate text">
The image can be used on any webpage using the method above, or by right clicking the image you want and copying the image address.
If you import a second, third, ... image with the same file name, "_0, _1, ..." will be appended to the file on the server and both versions will be available for use. Images never seem to get deleted from server unless you ask IT to do so
Comment out any sections that have no content
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Any code or text placed in between these entities is considered to be a comment and is ignored by browsers
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Update Volume, Number, Month - I had been increasing volume # every 6 months, harking back to what I remember some journals doing. December 2022 was Volume 38 Number 6. January 2023 would be Volume 39 Number 1. But that all can be changed to suit your preferences.
Save
Click "Unpublish" leave unpublished until in final form
Note: javascript on top of code provides convenient formatting info. Most of this will already be in the article template. The useful one will be "span.name" which I use to make the name of department members bold and "stony brook red". It is available to use on most of the departmental web pages. The way to use it is
<span class="name">George Washington </span>
to get
George Washington
***** Start of Newsletter Template Code (click in box, select all, copy and paste)
***** End of Newsletter Template Code
***** Start of Newsletter Template in Browser View
SleepTalker, the Stony Brook Anesthesiology Newsletter is published by the Department of Anesthesiology
Stony Brook Medicine, Stony Brook, NY
Syed Shah, MD, Interim Chairman
Editorial Board: James P. Dilger, PhD; Murad Elias, MD
Put cursor at html location where you want the article to be
Copy/paste code for template below
Indexing (table of contents). On line 1 of template, make a convenient name for "InsertForEmailIndex" and use the same name for "InsertIDforIndex" on line 2. The former, provides a way to link articles within the email version of the newsletter. The latter, for the web version. We'll do more with this at step 5.
Replace "INSERT_HEADLINE" with the actual headline
Scroll up to the index/ table of contents part of the code. Insert the name used above for "InsertIDforIndex" into "InsertID1forIndex" (keep the # sign and quotes), Insert the headline name into the table of contents.
Scroll back down to the article. Provide byline (author) if appropriate, type paragraphs as needed. The only difference between PARAGRAPH1 and LAST PARAGRAPH is the double "br" (line break) between paragraphs but not needed after last paragraph.
If photos are going to be included, see instructions for inserting photos.
I have been alternating white and gray backgrounds for each paragraph. The default is white. To change to gray, look at line 2 and replace white with gray. Then go to 5 lines from bottom and replace white with gray. This last bit of code provides an arrow with a link that lets the reader go back to the table of contents after reading the article.
save
***** Start of Newsletter Article Template Code (click in box, select all, copy and paste)
***** End of Newsletter Article Template Code
***** Start of Newsletter Article Template in Browser View
INSERT_HEADLINE
INSERT BYLINE
INSERT PARAGRAPH1
INSERT LAST PARAGRAPH
***** End of Newsletter Article Template in Browser View
Centered Photo
Put cursor at html location where you want the photo to be
Copy/paste code for template below
Insert url for photo
Adjust size if wanted
Add caption if wanted
***** Start of Centered photo Template Code
***** End of Centered photo Template Code
***** Start of Centered photo Template in Browser View
Washington Crossing the Delaware
***** End of Centered photo Template in Browser View
Right Photo
Put cursor at html location before the paragraph where you want the photo to be
Copy/paste code for template below
Insert url for photo
Adjust size if wanted
Add caption if wanted
***** Start of Right photo Template Code
***** End of Right photo Template Code
***** Start of Right photo Template in Browser View
A Lincoln (1812-1865)
Four score and seven years ago our fathers brought forth on this continent, a new nation, conceived in Liberty, and dedicated to the proposition that all men are created equal. Now we are engaged in a great civil war, testing whether that nation, or any nation so conceived and so dedicated, can long endure. We are met on a great battle-field of that war. We have come to dedicate a portion of that field, as a final resting place for those who here gave their lives that that nation might live. It is altogether fitting and proper that we should do this.
***** End of Right photo Template in Browser View
Publications
Upon receiving publication alert email from PubMed, follow link to PubMed, log into PubMed, Click "Send to" > "Collections" > "Stony Brook Anesthesiology". This adds the publication to the full departmental list on PubMed.
Return to alert email from PubMed, select/copy text as shown below
Scroll to end of entries, Edit > Paste Special ... > Values only
Copy individual fields to appropriate column. Omit final "period" from title and authors, omit "doi" info from reference, just copy the pubmed id number into column G
Add year (calendar), academic year, and article type
Copy columns I, K, L from previous row to current row. "I" contains the "full reference", this is used in the PACE google sheet. "K" contains the html code needed to insert publication into "Publications" webpage. "L" contains the html code needed to insert publication into newsletter and individual faculty pages.
